ALL SCCLD locations will CLOSE early at 5:00 p.m. on Tuesday, December 24 and will be CLOSED Wednesday, December 25 for Christmas. See regular library hours. Read More

Meeting Room

Looking for some meeting space?

Community groups are invited to use Gilroy Library's Community Room. All programs and meetings must be free and open to the public. Smaller groups are invited to use the Meeting Room.

Eligible Organizations (in priority order)

  1. Santa Clara County Library District
  2. Organizations whose programs are co-sponsored by SCCLD (Friends of the Library, The Reading Program, etc.)
  3. SCCLD related groups such as Library Commissions, Friends of the Library or library foundations or endowments
  4. City or Santa Clara County sponsored meetings
  5. Civic, school and nonprofit froups presenting programs of public interest

The room is available for reservations on:

  • Mondays, Tuesdays, and Wednesdays: 1pm - 8:30pm
  • Thursdays, Fridays, and Saturdays: 10am - 5:30pm

Making a Reservation

Before making a reservation, a representative of the group must read our Community Room Policy and Behavior Standards to ensure the group meets the requirements. A valid SCCLD library card is needed to book a room. The representative making the booking assumes responsibility for any damages.

How To Book a Room Online:

  1. Click the "Book This Room" button for the room you wish to book.
  2. Go to the date you wish to reserve the room and select your start time.
  3. When beginning a new booking, the maximum time available from your start time will display. You may shorten your booking time by selecting a new end time from the drop-down menu, as well as adjust your booking start and end dates and times, while creating your booking.
  4. Press the "Submit Times" button.
  5. Read and accept the Terms of Service.
  6. Enter the information required in the online application.
  7. Submit your reservation request.
Once submitted, you will not be able to edit your reservation. Please contact the Gilroy Library staff for a change, or you may cancel and create a new booking.

For the Meeting Room, you will be sent a confirmation email. For Community Room reservations, you will be sent an Awaiting Approval email; Gilroy staff must review requests for the Community, and will send an email approving or denying your request once reviewed.

Reserve the Community Room

The Community Room may be booked by groups of 10 to 100 people for educational, cultural, intellectual, civic, or charitable activities and community events. 60 stackable chairs, 10 folding tables, a dry erase board, sink, podium, projection screen (screen only, no projector use) and wireless Internet access are available in the room.

Please review the Community Room Usage Requirements before making a reservation.
Book This Room
  • The Community Room may be used by groups of 10-100 people.
  • A group may book the Community Room once per month.
  • A group may book the Community Room up to 90 days in advance on a first come, first served basis.
  • The maximum booking duration for a single booking is 7.5 hours.
  • There is a non-refundable fee per booking.
  • Check in at the upstairs Information Desk.
  • The library reserves the right to cancel a reservation with reasonable notice to a group.
  • The name and phone number of the group and representative may be given to anyone inquiring about the meeting.


  • There is a non-refundable fee per booking for the Community Room: $25 for 4 or fewer hours, or $50 for over 4 hours.
  • Acceptable forms of payment are: cash and check.
  • Checks must be made payable to Gilroy Library or Santa Clara County Library District.
  • Payment is due within 7 days of recieving approval of the reservation.
  • Payment must be made in-person; it cannot be mailed in.

Reserve the Meeting Room

Groups of 4 to 31 people can book the downstairs Meeting Room for purposes of group study, discussions, or projects. 30 stackable chairs, 8 folding tables, dry erase board, TV monitor, and wireless Internet connection are available in the room.

Please review the Meeting Room Usage Requirements before making a reservation.
Book This Room
  • The Meeting Room may be used by groups of 4 to 31 people.
  • Groups may book the Meeting Room up to 30 days in advance.
  • Groups may book the Meeting Room once per day.
  • The maximum duration for a single booking is 2 hours.
  • Check in at the ground floor Accounts Desk within 10 minutes of the reserved start time.
  • There is no fee for booking the Meeting Room


A group must give the library at least 2 days cancellation notice or future use may be prohibited. Please use the cancellation link provided in the booking confirmation email, or contact the Gilroy Library Information desk at (408) 842-8207 to cancel a booking.

Library-Sponsored Event

To propose a library-sponsored event, please submit an application.

Branch Photo Gilroy Library

Gilroy Library

350 W. Sixth Street
Gilroy, CA 95020

Monday 1 - 9
Tuesday 1 - 9
Wednesday 1 - 9
Thursday 10 - 6
Friday 10 - 6
Saturday 10 - 6
Sunday 1 - 5
Holidays & Closures

Phone: (408) 842-8207

Librarian: Lani D. Yoshimura


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